Unlike the traditional ala carte rental house Victory Film camera packages are complete with all of the components included. Packages are available for rental by the day, week or month. We are very serious about our ability to do what our competitors cannot. They are rental houses and we are a Film production company. Being Victory Film means anything is possible. Whatever works for you is what we will try to make happen. If you need us, call us. Regular business hours are from 9:00am - 5:00pm M-F. After hours service is available for emergencies 24/7 365 days a year. Our size allows us to give you that old fashion type of service that only a small company can provide. We can work within your budget. Most of the time, assuming the equipment is available, it's not a problem.
Three things needed to rent equipment from Victory Film Productions
1. We accept credit cards, debit cards, bank wire or a check for the full rental fee, unless you have an open account.
2. Have your insurance agent email www. Victoryfilm@live.com or call/fax
at (573) 803 0891 an insurance certificate listing Victory Film Productions as the loss payee and additionally insured. If you don't have insurance, you can purchase insurance from our provider, see below for details. You may rent equipment without insurance if the equipment's replacement value is less then $5500 and you agree to assume responsibility with a deposit.
3. A security deposit in the amount of your insurance deductible must also be provided by a check or charge. This deposit will be returned to you after the equipment is checked in and found to be in good working order, see below for details.
Hours of operation:
Normal business hours are from 9:00am - 5:00pm, Monday through Friday and extended to 24/7 with our night drop room, see below for details. Equipment can be rented on Saturdays and Sundays; an additional fee of $150 is incurred to bring staff in after hours. Feel free to call us 7 days a week and we'll have someone there whenever you need.
Pickup/delivery/shipping
Equipment can be picked up or returned 24/7. We can deliver the equipment to you via messenger locally, FedEx equipment to you next business morning or courier equipment to you same day (anywhere in the USA). Shipping fees apply.
Insurance: You have three options
Option 1. Rent Equipment with your Insurance
Please have your insurance agent e-mai to www.victoryfilm@live.com
or fax (573) 803-0891 with an insurance certificate listing Victory Film rentals as loss payee and as additionally insured.
Option 2. Rent Equipment with our Insurance Provider
Please contact Hays Companies of DC at:
Renee Green at 800-809-6771 Opt. 6, direct line: 202-263-4026 rgreen@hayscompanies.com
This is an annual policy that will allow you to rent equipment during the policy year. The policy automatically renews at the end of the policy term. Here's what it costs:
Leased and Rented Equipment Coverage :
If you don't own any of your own equipment; this is the policy for you. The minimum premium of $300 allows you to rent equipment throughout the year for low rates. Each time you rent you will be charged $1.75 per $1000 per week for replacement cost value of equipment that you keep in the U.S., its territories and Canada. If you take the equipment to Mexico or overseas, the rate is $2.30 per $1,000 per week for replacement cost value. The minimum premium for domestic rental is $25. You must be a member of National Press Photographers Association (NPPA). Please visit their site at www.nppa.org to join the organization. The annual membership fee is $100.
Other Coverage's:
If you own your own equipment, you can insure up to $6,000 in equipment replacement cost value for a minimum premium of $300 which includes up to $10,000 rental coverage. However, you may increase the rental coverage limit for an additional premium. Please visit https://nppa.haysaffinity.com for more information.
NPPA membership is again required, please see above for membership details.
Here are the steps to get a policy:
1. Join NPPA at http://www.nppa.org/about_us/why_join/ it's worth it and they have lots of other benefits besides the insurance.
2. Visit the Hays website at https://nppa.haysaffinity.com. Click on Apply for Insurance. Complete sections I and II of the Camera Property Insurance. Go to the NPPA Rental Application Section, click on drop down button to complete the remainder of the application.
3. Make sure on your application to include the rental dates . On the required Equipment Schedule, Victory Film will provide the equipment list and serial numbers.
4. Hays will send you a quote letter. Please sign, date and return to them activate the policy.
5. FedEx or mail your insurance premium check made payable to Travelers to the Hays Companies of DC Keep in mind that they will not issue an insurance policy till they have a check in hand.
Hays Companies of DC, ATTN: NPPA, 1133 20th Street, NW, Suite 450, Washington, DC 20036
6. Instruct Hays to fax Victory Film an insurance certificate listing Victory Film rentals as loss payee.
Liability Coverage (not necessary to rent equipment)
$350 annually for a 1M policy. Covers people, not equipment. This insurance is optional and not required. Download liability insurance application.PDF
Option 3. Rent Equipment with a credit card deposit or certified check
You may rent equipment without insurance if the replacement cost of the equipment does not exceed $5,500. You are required to put up a security deposit equal to the replacement cost of the equipment. Note that the deposit must be available funds on charge cards, debit cards, bank wire or a check. You are completely responsible for any loss or damage to the equipment rented.
Note: Be sure that your insurance covers you from the moment the equipment leaves Victory Film until the equipment is received back by Victory Film personnel. This applies for both rentals and sales. For example: When we ship equipment to you, your insurance needs to cover you throughout the shipping and delivery process. Victory Film does not purchase any shipping insurance for you, nor do any shipping companies provide insurance for loss, damage or even negligence on there part. Make sure that your leased and rented equipment coverage covers you during the shipping process. Using our night drop room is at your own risk. Your insurance must cover you till one of our personnel receives the equipment from the night drop room as well.
Insurance deductible (deposit)
All rentals are subject to a security deposit for the amount of the insurance deductible (or for the equipment's replacement value, whichever value is lower). All security deposits will be returned by mail after all equipment has been returned, fully checked in, found in clean good working order, and in the same condition as when taken. Any lost or damaged equipment will be charged accordingly. See our repair/replacement costs.
Equipment prep
Victory Film encourages an equipment prep. You are more than welcome to schedule an appointment to fully examine and test all equipment before pickup. If you choose not to prep, or we are shipping the equipment to you, please inspect the equipment as soon as it arrives and contact us immediately if the equipment is not found in good working order. If we do not hear from you, we will assume that the equipment is in good working order and accepted.
Damage
It is very important to contact Victory Film immediately if something is damaged or not working correctly. We will correct the problem in a timely fashion no matter where you are located. We reserve the right to correct the problem, which means you must give us a call before contacting someone else to fix it . If we cannot fix the problem quickly enough, we will figure out how to get it fixed faster or replaced by us or from another vender for you.
Equipment taken outside of the USA
If equipment is going to be taken outside the US we must be notified; a Carnet is required and a copy must be given to us before the equipment leaves Victory Film rentals. If you need to have a Carnet created we use: http://www.carnetsonline.com/offices.html
Return condition
Victory Film equipment is the best kept equipment in the industry. Our customers always comment and appreciate how great the condition of our equipment is. In order to keep this reputation, we have a thorough inspection of all equipment upon every return. This policy ensures good working equipment on your shoot as well as future shoots. Equipment must be returned in the same condition as it was picked up. If returned equipment needs professional cleaning, there will be a charge for this, see repair/replacement costs. Be careful when using the equipment in dusty or sandy environments. Ask for and use a rain cover to protect the camera and lenses. A typical camera cleaning to remove dust/dirt from switches or sliding doors costs approximately $280. A lens cleaning can cost as much as $1,200 if sand, dirt or debris gets into the barrel and sounds rough or scratchy when focusing. This requires a complete dismantling of the lens to clean.
Long term rates
Long term rates are available and must be negotiated at your booking. Don't be afraid to make an offer for a particular camera package on specific dates. We may be able to work within your budget, it never hurts to ask.
Rental days
Normally equipment can be picked up the day before the rental at 3:00pm. If the equipment is available earlier, you are welcome to pick it up earlier. Equipment is due back the day after the rental day by 10:00am. Equipment picked up on Friday at 3:00pm and brought back on Monday by 10am is considered one paid rental day. The first three days in a week are paid rental days; the next four are free. Some of our equipment has a set weekly rate which is lower than the normal 3 day week. Weekly rates apply only when made in advance. Extensions or hold-overs are considered new rental periods.